Effective Date: 22 September 2025
Oxbow Talent (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal data is handled responsibly. This Privacy Policy explains how we collect, use, and protect your information when you use our services.
1. Who We Are
Oxbow Talent is a recruitment company operating in the UK, Ireland, and the United States. We connect employers with candidates and provide recruitment and career services.
For data protection purposes, Oxbow Talent acts as a Data Controller when handling your personal information.
2. Information We Collect
We may collect the following types of information:
- Candidates: CVs, contact details, career history, qualifications, references, salary expectations, and right-to-work information.
- Employers/Clients: Business contact details, job descriptions, hiring requirements, and communications with us.
- Website Visitors: Name, email, phone number, and any information submitted via forms.
- Technical Data: IP address, browser type, cookies, and analytics information.
3. How We Use Your Information
We use your personal data to:
- Match candidates with suitable job opportunities.
- Provide recruitment services to employers.
- Communicate about applications, vacancies, or business opportunities.
- Improve our website and services through analytics.
- Comply with legal and regulatory obligations.
4. Legal Basis for Processing
We process your data under the following lawful bases:
- Consent: Where you have agreed to us holding or sharing your information.
- Contract: Where processing is necessary for us to provide recruitment services.
- Legitimate Interest: For business development and improving our services.
- Legal Obligation: To meet regulatory and compliance requirements.
5. Sharing Your Data
We may share your information with:
- Employers or clients when submitting your application.
- Third-party service providers (e.g., IT support, job boards, CRM systems).
- Regulatory or legal authorities, where required.
We do not sell or rent your data to third parties.
6. Data Retention
We will keep your personal data only as long as necessary:
- Candidate data: up to 2 years after your last interaction with us, unless you request removal sooner.
- Client/employer data: retained for as long as we provide services or maintain a business relationship.
- Website enquiries: typically 12 months.
7. Your Rights
Under data protection laws, you have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate information.
- Request deletion (“the right to be forgotten”).
- Restrict or object to processing.
- Request transfer of your data to another provider.
To exercise these rights, please contact us at info@oxbowtalent.com.
8. International Data Transfers
As we operate in the UK, Ireland, and the United States, your data may be transferred between these regions. We ensure all transfers comply with applicable data protection laws.
9. Security
We take appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.
10. Cookies
Our website uses cookies to improve user experience and track website performance. You can control cookies through your browser settings. For more details, please see our [Cookie Policy].
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
📍 Oxbow Talent, 202 Malone Road, Belfast, BT9 5LQ
📧 info@oxbowtalent.com
If you are unhappy with how we handle your data, you also have the right to complain to the Information Commissioner’s Office (ICO) in the UK or the relevant supervisory authority in your country.